Exhibitor FAQs

As an exhibitor can I unload my own vehicle?

Yes, as long as it does not have commercial tags or lettering on the vehicle.

Can we open boxes and stock our shelves?

Exhibitors and customers may open boxes, stock shelves, distribute and set product, set-up, place plug in, hang from hooks product and literature within the booth space. Exhibitors may perform work on their own display equipment after the initial set-up and/or for maintenance

As an exhibitor, do I have the right to install flooring and displays in my booth?

Exhibitors can set-up and/or tear-down a booth as long as the booth is 600 square feet or less and a full-time employee of the company.

With the new rules in the building am I able to use a step ladder and a screw gun in my booth?

In booths that are less than 600 square feet you are permitted to use ladders up to 6’ and power tools (including battery operated).

I will be exhibiting in a few months at the PCCA. Is it ok for me to set up scaffolding and paint in my booth?

Yes, as long as you are a full-time employee and the booth is less than 600 square feet. Only one level of scaffolding is permitted.

As an exhibitor, can I also work in my booth if I hire stagehands to install my booth?

Yes, as long as they are full-time employees of the company

I am an exhibitor coming in for an event and I was wondering if I can set up my personally owned TV monitor with DVD player?

Exhibitors can install monitors and A/V equipment that is not rented as long as you are a full-time employee of the booth and the booth is not in excess of 600 square feet.

Can I hire an outside AV vendor for rental equipment?

If you are using 3rd party vendor other than the preferred AV vendor for your event, you will incur additional labor fees. There is a 4-hour minimum for set-up and dismantle when using a 3rd party vendor other than the preferred event vendor. If ordering from the preferred AV vendor, labor costs have already been built in for these services on the service order form.

My booth will have stem lighting can I install them myself?

   Exhibitors have the right to install your own lighting as long as the booth is 600 square feet or less. Lights must be installed by a full-time employee of the booth and they cannot be provided by a rental company or 3rd party. Rental lighting must be installed by electricians. They must be UL/NEC compliant.
   In all booths (including booths less than 600sq/ft.) where an Exhibitor Appointed Contractor (EAC) or decorator is utilized, electricians must install all light fixtures, lit signage, and all other work deemed as electrical jurisdiction.

As an exhibitor can I set up my own computers?

Yes, exhibitors may set up personally owned computers that are not to be used for public use. In addition, all rented equipment must be set up by electricians.

As an exhibitor, can I run my own cords in my booth?

An exhibitor can run cords within a booth less than 600 square feet along the drape line or behind a display. All exhibitor extension cords must be grounded 3-wire 12 gauge UL listed approved cords. Taping across the floor is not permitted.

Can I disconnect my battery from a vehicle in my booth?

Batteries shall be disconnected and reconnected by electricians regardless of booth size.