Pursuant to the American with Disabilities Act of 1990 and applicable regulations, the Authority is responsible for the permanent building access requirements including, but not limited to, wheelchair ramps, elevator standards, restroom standards, and internal hallways and doors.
There are also several things you can do or at least need to consider in your planning process. For example, how could you make your meeting more accessible to a wide variety of attendees? In your pre-registration mailers, we recommend you provide a section that would allow individuals with disabilities to indicate what kind of aid or assistance they may need. You could request mobility and communication access information and a phone number to clarify any questions, and you should also provide your voice and TDD numbers along with the names of contact people. While an attendee’s failure to disclose such information does not relieve any of us of our obligations, it can ensure more efficient allocation of resources.
By finding out what accommodations are needed, you can certainly save yourself a great deal of last minute problems by, say, forecasting seating arrangements for people in wheelchairs, budgeting for sign language, providing assistive listening systems, or preparing large print or Braille materials.
Please email any of the following services you require to ADA services.
The following is a sample of language which you might find useful to include in your registration materials.
- Assistive Listening System
- Cassette Tape of Printed Materials
- Braille Materials
- Large-print Materials
- Special Diet
- Customized Community Transportation (CCT) provides paratransit service
All contracts with exhibitors should contain a clause addressing their responsibilities in complying with the ADA. The key to successful compliance lies in proper planning.